eInfotree Electronic Document Management System Features

File Management

Store and manage files in virtually any format such as procedures, specifications and qualification protocols in MS Word format, MS Excel spreadsheets, drawings in Autocad or Visio format, manuals in Adobe PDF format, and MS Project schedules. Seamlessly link to files on the corporate network or store them securely in the eInfotree database repository.

Database Management

Create fully configurable databases to store equipment, system, or process specifications. Group databases by category. Access data entry forms via dynamic configuration-driven user menus. Create Preferred Lists for reduced data entry and standardization. 

Web Links

Link to Internet/Intranet web pages such as supplier sites, specification data sheets, or industry references.

Folders

Organize information in a structured hierarchy that is most meaningful and intuitive to you.

Shop Floor Systems

Access information from real-time devices such as PLCs, DCS, SCADA, and controllers.

Mobile Devices

Access data from wireless devices such as mobile phones, Radio Frequency (RF) devices, Personal Digital Assistants (PDAs) and pagers.

Lab Instruments/Bar Coded Devices

Access data from lab instruments and bar coded devices.

Electronic Records and Audit Trail

Configure objects and actions that require Audit Trail. The Audit Trail Log includes the object modified, action taken, names of associated objects, date, time, full user name, and reason for change. Stores complete copy of the database record or file modified and allows comparison with previous record.

Electronic Signatures 

Configure objects and actions that require e-signature. Define meaning of e-signatures (roles) and restrict user authority for E-signatures to specific roles. For e-signatures, the Audit Trail Log also includes full name of signer, meaning of e-signature and comments. 

DocAuthor Technology

DocAuthor Technology Automatically Generates Regulatory Documents: Integrate eInfoTree text and database objects to automatically generate fully formatted MS Word documents such as New Drug Applications, Specifications, Protocols and Request for Quotes (RFQs). Format includes cover page, header, footer, Table of Contents, and section numbering. Store document configurations for reuse. 

Security

Define and apply security templates defining access levels for objects and actions. Create any number of security templates for unprecedented flexibility and control. 

Password Aging:

• Force new password after configurable amount of time.

Password Lockout:

• Lockout application after configurable number of retries.
• Automatic Screen Lock-Outs after configurable time of inactivity.

Change Management

Relationships: Visualize object relationships to predict impact of engineering, documentation, or project changes. For example, relate specification databases, drawings, SOPs, design specification document and protocols to each other to visualize the impact of change in one object to all other objects. 

Maintenance/Change Logs: Create any number of maintenance/change logs to manually enter and store relevant information. Create one change log for files and another for specification data. 

Standardization - The Basis For Quality

Create standardized templates for information management and enforce these through out your project team, department or enterprise. 

Collaboration

Securely share the eInfotree data repository internally with project team members and other departments or externally with customers and suppliers, all within a Part 11 compliant data architecture. 

Discussion Groups: Discuss issues using threaded discussion groups organized by topic.

Notes: Attach relevant information to any object using free text notes. 

Search

Graphical Query Builder features arithmetical and logical operators. Filter information based on date, time, object type, user ID, actions, and status.

Audit Trail / E-Signature Log: Query the Audit Trail and E-Signature log using similar criteria as above.

Full Text Search: Perform a full text search of all objects in database using keywords and phrases.

Application Interfaces

Import/Export data using interfaces to popular applications such as MS Excel.